5 Time-Saving Hacks for Managing Large Squarespace Product Catalogs
Managing a large product catalog on Squarespace 7.1 can feel like a full-time job. Between price updates, inventory changes, seasonal sales, and category management, you can easily spend hours each week just keeping your store organized.
If you're running a store with 50, 100, or even 500+ products, these time-saving hacks will help you work smarter, not harder.
1. Use Bulk Editing Instead of Clicking Through Individual Products
The Problem: Native Squarespace makes you edit products one at a time. Need to update 40 products? That's 40 separate clicks, loads, and saves.
The Hack: Use Advanced Product Manager by SquareHero to edit multiple products simultaneously.
Instead of the traditional workflow of opening each product page individually, you get a spreadsheet-style view of your entire catalog. Select the products you want to update, make your changes, and apply them all at once.
Real-world example: Running a flash sale on your "Winter Collection"? Instead of spending 2+ hours marking down 60 products individually, select them all and apply a 30% discount in under a minute.
Time saved per week: 3-5 hours
2. Master Smart Price Rounding for Professional Pricing
The Problem: When you apply percentage discounts manually, you end up with messy prices like $23.47 or $18.23. Then you have to go back and manually round each one to look professional.
The Hack: Use automated price rounding when making bulk updates.
With Advanced Product Manager, you can apply discounts and automatically round to:
Whole numbers ($23.47 → $23.00)
.99 endings ($23.47 → $22.99)
.95 endings ($23.47 → $22.95)
Custom values
This means your sale pricing looks professional and intentional, not like random calculator results.
Real-world example: Your supplier raised costs by 8%. Instead of manually calculating and rounding 100+ new prices, apply an 8% increase with .99 rounding in one action. Clean, professional pricing across your entire catalog instantly.
Time saved per update: 1-2 hours
3. Organize Products with Strategic Category Management
The Problem: As your catalog grows, finding and organizing products becomes increasingly difficult. Adding categories one product at a time is tedious.
The Hack: Use bulk category assignment to keep your store organized without the clicking.
When you need to:
Add a "Best Sellers" category to your top 25 products
Create a "New Arrivals" section with 30 recent additions
Reorganize products into seasonal collections
Add multiple tags for better organization
Do it all at once by selecting the products and applying categories in bulk.
Real-world example: You're launching a "Gift Guide" for the holidays and want to tag 45 products across different categories as "Great Gifts." Instead of opening each product individually, select them all and add the category in one click.
Time saved per reorganization: 1-2 hours
4. Manage Seasonal Sales Like a Pro
The Problem: Running sales means updating prices twice – once to mark them down, once to bring them back up. With a large catalog, this becomes a multi-hour project each time.
The Hack: Use bulk sale toggles and percentage-based pricing.
Here's the workflow:
Select all products in your sale category
Apply your discount percentage (20% off, 30% off, etc.)
Toggle sale status on
When the sale ends, toggle sale status off – prices automatically revert
No need to remember original prices, no manual calculations, no risk of errors.
Real-world example: Black Friday is coming. You want to run different discounts across different categories: 25% off clothing, 40% off accessories, 15% off home goods. Instead of spending your entire Thanksgiving clicking through products, set it up in 10 minutes and actually enjoy your holiday.
Time saved per sale event: 2-4 hours
5. Update Product Titles Without Breaking SEO
The Problem: You need to update a product title to be more descriptive or fix a typo, but you're worried about breaking the URL and losing any SEO value or existing links to that product. In native Squarespace, you'd have to manually set up redirects.
The Hack: Let Advanced Product Manager handle URL updates and redirects automatically.
When you edit a product title, the plugin intelligently suggests updating the URL slug to match. But here's the best part – it automatically sets up a 301 redirect from the old URL to the new one, so you don't lose any SEO value or break any existing links.
This means you can:
Fix typos in product titles without worry
Update product names to be more descriptive and SEO-friendly
Rebrand products without breaking links
Keep your catalog organized as your business evolves
Real-world example: You realize your product "Blue Shirt" would perform better as "Men's Navy Cotton Dress Shirt." You update the title, accept the URL change suggestion, and the redirect is automatically created. Anyone with a link to the old URL gets seamlessly redirected to the new one. No broken links, no lost SEO.
Time saved per update: 5-10 minutes of manual redirect setup (plus the peace of mind of not breaking anything)
The Bigger Picture: Stop Working IN Your Business, Start Working ON It
Here's the thing about managing a large Squarespace catalog manually: it's not just time-consuming, it's opportunity cost.
Every hour you spend clicking through product pages is an hour you're not:
Creating new products
Marketing your store
Improving customer experience
Analyzing what's actually selling
Growing your business
Let's do the math:
If these hacks save you even 5 hours per week, that's:
20 hours per month
240 hours per year
That's 6 full work weeks back in your year
What could you do with an extra 6 weeks?
Getting Started with These Time-Saving Hacks
Most of these hacks require tools that go beyond native Squarespace functionality. Advanced Product Manager by SquareHero was built specifically to bring these capabilities to Squarespace 7.1 stores.
Here's how to get started:
Create a free account - Test everything in demo mode with no risk
Download the Chrome extension - Handles installation automatically
Connect your site - Quick setup process
Start saving time - Begin with one hack and expand from there
The plugin works on a subscription model, which means you get ongoing updates and improvements as we add new time-saving features.
Your Time is Valuable
If you're managing a large Squarespace catalog, you're probably already working hard enough. These hacks aren't about cutting corners – they're about working smarter so you can focus on what actually grows your business.
Stop spending hours on repetitive tasks. Start managing your catalog like the professional operation it is.
